The Macomb Township Board of Trustees approved a third extension of the contract with BPI Information Systems as the township awaits an external report on the IT department.

The Macomb Township Board of Trustees approved a third extension of the contract with BPI Information Systems as the township awaits an external report on the IT department.

Photo by Patricia O’Blenes


IT contract extended for third time in anticipation of outside report

By: Joshua Gordon | Macomb Township Chronicle | Published July 18, 2018

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MACOMB TOWNSHIP — Macomb Township’s contract with Farmington Hills-based BPI Information Systems for information technology services has been extended once again with hopes of the issue coming to a resolution by the end of August.

BPI first started contracting with Macomb Township in 2014 on a three-year contract with the option for a one-year extension. The extension was picked up and the contract was set to expire Jan. 1, but Township Supervisor Janet Dunn asked the Board of Trustees to approve a minimum 90-day extension in December of last year.

The extension was to give IT manager Bob Ivanovski time to conduct an IT department analysis. Dunn said the report she received from Ivanovski wasn’t exactly what she was looking for, and the contract with BPI was extended for a second time at the March 28 meeting to get through the end of June.

That extra time also allowed for the internal IT department to be looked over by Plante Moran and determine what outside services are needed from BPI or another company. Plante Moran had originally done a request for proposals for IT services for the township in 2013 and BPI came in as the lowest bidder.

At the June 27 meeting, Dunn once again asked the board to approve an extension as they await the results from the Plante Moran analysis. Dunn said she expects the report in early July and will put it on the subsequent board meeting agenda.

The motion was approved 4-2, with Clerk Kristi Pozzi and Trustee Tim Bussineau voting against it.

“There has been some delay, but I have been promised the report in the next few weeks,” Dunn said.

The original contract with BPI was for $145,000 per year and each extension is prorated at that rate. Trustee Roger Krzeminski made the motion to extend the contract 62 days, which would get it through the end of August.

“I think at that time, the report should be to us and we can look at it and internalize it and figure out what is happening and go from there,” Krzeminski said.

BPI President Beth Case presented a report to the board in November of last year on the state of the township’s IT services, including what the company has done for the township, from updating security to updating hardware. She said throughout the contract, the company has provided services including networking, data center support and risk analysis support.

Dunn said back in March that the report from Plante Moran was the first step in analyzing the IT department so the board has enough information to make an informed decision. She did not say if the township would go out for another RFP or bid.

Pozzi and Bussineau have voted against each contract extension, as they feel the analysis should have been done prior to the contract ending. Residents have also voiced concern over the contract and whether it would go back out for bid to get the best deal for the township.

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