Shelby Township hires new engineering company

By: Kara Szymanski | Shelby - Utica News | Published September 23, 2019

 The Shelby Township Board of Trustees awarded Anderson, Eckstein & Westrick Inc., of Shelby Township, a three-year contract to serve as the next township Engineering Department at the board’s Sept. 17 meeting.

The Shelby Township Board of Trustees awarded Anderson, Eckstein & Westrick Inc., of Shelby Township, a three-year contract to serve as the next township Engineering Department at the board’s Sept. 17 meeting.

Photo by Erin Sanchez

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SHELBY TOWNSHIP — Shelby Township hired a new engineering company to replace the previous firm at its Sept. 17 Board of Trustees meeting.

Previously, Shelby Township terminated its contract with its engineering company due to the owner being convicted of bribery earlier this year. Township officials began seeking an engineering firm July 17 after the board terminated the township’s contract with Fazal Khan & Associates.

“Two months ago, we began a process seeking a new firm to perform engineering service for the township,” said Township Supervisor Rick Stathakis.

After the two-month process, the Shelby Township Board of Trustees awarded Anderson, Eckstein & Westrick Inc., of Shelby Township, a three-year nonexclusive contract to serve as the next township Engineering Department.

Building Director Tim Wood took on the job to find a new engineering firm and formed a committee.

An advisory committee was created to evaluate the bids submitted by local engineering companies. Officials read proposals from 10 companies Aug. 12 and interviewed qualified firms.

The committee consisted of Department of Public Works Director Dave Miller, Planning Director Julie Misich and Wood.

Each member individually reviewed and scored the proposals. Reference checks were performed. Once the scoring was completed, the committee met to discuss its findings. Four firms were excluded from further evaluation because they either failed to meet bidding requirements or scored lower during the evaluation process.

The remaining six firms were invited to make presentations and be interviewed before the committee.

The committee shared its findings with the Board of Trustees at an Aug. 18 work session, and the board interviewed the committee’s top three choices Sept. 6.  

“The committee decided that it would use a qualifications-based selection process that excludes cost considerations until late in the evaluation process,” Wood said at the meeting.

“Such a process is adapted from a system developed by the QBS Coalition for Michigan, and it is specifically designed for local governments hiring architects, engineers and surveyors,” he said.

Following the QBS evaluation, the committee recommended elevating the three highest-rated firms to the next step.

“At this point, the committee developed a cost comparison matrix to further evaluate the three remaining firms. It is difficult to make a direct overall cost comparison because of differences in the cost structure of each of the proposals,” Wood said.

Anderson, Eckstein & Westrick reportedly was found to be the lowest in cost. There is a large fee schedule for the variety of services that the firm will provide. The fee schedule is part of the meeting agenda packet available at shelbytwp.org.

The board also concluded that any contract for engineering services should be nonexclusive and be limited to a three-year term.Stathakis explained why he voted for the firm he did.

“All three firms got an A; they got an A+, they were outstanding, the top two firms. What it came down to for me was the cost,” said Stathakis.

Fazal Khan & Associates will be continuing with its current projects for the township until they are completed.

Township Clerk Stanley Grot asked to abstain from the vote during the meeting because his son had interned at the firm.

Anderson, Eckstein & Westrick is a firm providing civil engineering, architecture, geographic information systems, consulting and surveying services to municipal, institutional and private clients. It has been based in Shelby Township for 27 years.
The firm has worked on many projects with other communities, including Shelby Township. It has been involved in the building of two Shelby Township fire stations.

Stephen V. Pangori, the president and CEO of Anderson, Eckstein & Westrick, said he looks forward to working with the township.

“We’re honored and pleased to have been selected to serve as Shelby Township’s municipal engineer. AEW has been in business for more than 50 years, and our corporate home has been in Shelby Township for more than 27 years. We’re excited to have the township in our portfolio of valued municipal clients that now numbers 32, and look forward to working with everyone there to make this a seamless and smooth transition,” Pangori said via email.

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