BPI was awarded a contract from Macomb Township for information technology services in the amount of $568,800 for three years. The contract took effect Jan. 1.

BPI was awarded a contract from Macomb Township for information technology services in the amount of $568,800 for three years. The contract took effect Jan. 1.

File photo by Alex Szwarc

Macomb Township board retains BPI for three years, $568,800

By: Alex Szwarc | Macomb Township Chronicle | Published January 8, 2019


MACOMB TOWNSHIP — BPI Information Systems will continue to service Macomb Township’s information technology needs for at least three more years.

The request to award a contract for technology sourcing services to Farmington Hills-based BPI in the amount of $568,800 for a three-year term passed in a 5-1 vote at the Dec. 19 Board of Trustees meeting.

Clerk Kristi Pozzi cast the only “no” vote.

The contract, which went into effect Jan. 1, also includes an option to renew for two additional one-year terms.

“They provide complete IT service for the township,” Macomb Township Supervisor Janet Dunn said.

During the public comment portion of the meeting, resident Neil Kaffenberger said, “We have our own IT manager. Let them do the job. If there’s a major issue, outsource it. I think it will save a lot more money than spending almost $600,000 for a three-year contract. To me, that’s just common sense.”

Prior to the vote, Pozzi said the increase in cost from the new contract to the existing contract is a difference of $28,000.

“What more are we getting?” she asked. “What is the reason for (the) cost increase?”

Mark Warner, of Plante Moran, responded, “There would be a cost increase from technology over time. The scope within the existing contract is similar. Services are quite similar.”

Plante Moran is a certified public accounting, professional services and business advisory firm.

“They did an assessment of where we stand as far as technology,” Dunn said. “We used Plante Moran about five years ago when we upgraded the whole system.”

In April, the board approved a contract with Plante Moran for an IT analysis and request for proposal development.

“Congratulations to BPI and I look forward to another three years of happy computing,” Dunn said after the motion carried.

Regarding the contract, Trustee Tim Bussineau said, “I do my due diligence and I take my vote very seriously. Since I’ve been on this board, I’ve never seen a contract where the process has been so scrutinized with delays and public concerns. BPI came in with the lowest bid and when I talked with surrounding communities, I don’t hear negatives. I had doubts about BPI. We just can’t blindly trust vendors. I don’t know how else to vote. If we don’t vote for them tonight, then what happens?”

A message from Dunn to the Board dated Dec. 10 states that seven vendors submitted bids, ranging from $568,800 to $7,985,980. BPI’s bid was the lowest by over $62,000.

At an Aug. 22 meeting, Dunn brought the latest extension to the board, asking for the contract to be extended to Dec. 31, a year after the original contract was supposed to expire on Jan. 1, 2018.

BPI’s contract with Macomb Township began in 2014 on a three-year deal with the option for a one-year extension. The extension was picked up with the contract set to expire on Jan. 1.

With Plante Moran selected to determine what outside IT services were needed from BPI or another company, a third extension was approved through the end of August. Plante Moran originally did an RFP for IT services for Macomb Township in 2013 and BPI came in as the lowest bidder.

The contract with BPI was for $145,000 per year and each extension is prorated at that rate.

BPI President Beth Case presented a report to the board in November 2017 on the state of the township’s IT services, as well as what services BPI has provided for the community. Those services include networking, data center support and risk analysis support.