Macomb Township’s IT contract with BPI has been extended for a fourth time as the Board of Trustees await a final request for proposals to be drafted by Plante Moran.

Macomb Township’s IT contract with BPI has been extended for a fourth time as the Board of Trustees await a final request for proposals to be drafted by Plante Moran.

File photo by Patricia O’Blenes

IT services contract extension reaches a year as township awaits RFP

By: Joshua Gordon | Macomb Township Chronicle | Published September 4, 2018


MACOMB TOWNSHIP — Macomb Township’s contract for information technology services from Farmington Hills-based BPI Information Systems will have been extended an entire year after the approval of a fourth extension.

Macomb Township Supervisor Janet Dunn brought the latest extension to the Board of Trustees during the Aug. 22 meeting and asked for the contract to be extended to Dec. 31, a year after the original contract was supposed to expire on Jan. 1 of this year.

Dunn said the township is still working with Plante Moran to develop a request for proposals on information technologies and an assessment of the township’s needs for IT services. Because that is expected to take a few more weeks, Dunn said the extension with BPI was needed.

“Until this (RFP) process is finalized, it is necessary to continue the BPI services,” Dunn said. “(BPI) has expressed willingness to continue under the present contract.”

BPI’s contract with Macomb Township began in 2014 on a three-year deal with the option for a one-year extension. The extension was picked up with the contract set to expire on Jan. 1. However, Dunn asked at the time for a minimum 90-day extension as she requested an IT analysis.

IT manager Bob Ivanovski conducted the analysis, but Dunn said at the time it was not what she was looking for and the contract with BPI was extended for a second time in March through the end of June.

With Plante Moran selected to determine what outside IT services were needed from BPI or another company, a third extension was approved through the end of August. Plante Moran originally did an RFP for IT services for Macomb Township in 2013 and BPI came in as the lowest bidder.

The contract with BPI was for $145,000 per year and each extension is prorated at that rate.

The latest extension was approved by a vote of 4-2, with Trustee Tim Bussineau and Clerk Kristi Pozzi voting against it. The pair have voted against each extension, citing that a decision on the future of the IT services should have been done before the contract with BPI ended.

Pozzi said the township originally paid $10,000 for the RFP from Plante Moran and have since had an analysis written up by Ivanovski and the township’s deputy supervisor. She said the township should just use the original and adjust accordingly to save money and get the RFP out there faster.

“I don’t understand why we can’t move forward with the original,” Pozzi said. “This contract is already over five years old and we already have the stigma of proceeding with contracts. We need to steer away from the stigma we are already labeled with and do the right thing and get the RFP done and put out for bid.”

BPI President Beth Case presented a report to the board last November on the state of the township’s IT services, as well as what services BPI has provided for the community. Those services include networking, data center support and risk analysis support.